Create an e-mail signature in Windows Mail

Do you get a bit annoyed that you have to keep typing your name and details at the bottom of an email?

frustrated computer user at a laptop

It can be very tedious having to type in your phone number, job title, name and all that stuff at the bottom of each email! Not to mention the fact that the standard Windows mail sign off is very dull…

A very dull standard e-mail signature

So how can you make your own?

Firstly, start Mail on your Windows 10 machine. You click the Start menu (bottom left corner) and then click Mail

Screenshot showing how to start Windows mail from the Start meniu

Next, click the Settings button..

Screenshot showing Settings being clicked in Windows Mail


Select the Signature option…

Screenshot showing the settings window in Mail

Now you’ll see the window that you can use to edit your e-mail signature…

Screenshot showing existing e-mail signature in Windows Mail

All you need to do is wipe it out and create your own by typing text…

Screenshot showing a signature being edited

Try to avoid using unusual fonts for the signature because it may not display as you’d expected on the recipients computer. (This is because they may not have that font on their system and Windows will just approximate to the nearest font). The best advice is, go with the default font in Windows which is Calibri.

If you do want to change it, these fonts are ones you’ll find on both Windows and Mac and are a safe bet:

  • Verdana
  • Arial
  • Georgia
  • Times New Roman
  • Trebuchet MS

There are a few others that you can use as well and this post below gives you more details if you are interested:

You can click the “Pictures” icon to add a graphic to the bottom of your mail…

Screenshot showing your completed Windows Mail signature

You click Save when you are finished editing. 

Now when you start a new mail off, your new e-mail sign off will then appear in your message.

Click the New mail option, to compose a new email…

Clicking Compose to start a new mail

Now your mail has the fancy sign-off you wanted to have at the bottom and you don’t have to keep typing it in every time!

Screenshot showing a new email signature


Things to Remember

  • If you have multiple e-mail accounts you can apply the signature to all accounts (using the check box shown above), or have different signatures for different accounts.
  • You can only have one signature per e-mail account in Windows Mail.
  • You can delete or edit the e-mail signature when you compose a new mail at will. It is only meant to be a template that saves you time.

Leave a Reply

Your email address will not be published. Required fields are marked *