Emergency presenting!

Blind panic looks like this!

…or “s**t! I forgot my laptop!”

It’s every presenters nightmare. You’re in a hurry, you get to the venue but then you realise you’ve left your laptop at home!

How do you get out of this emergency?

In short, a bit of planning up front.

Rule 1: Always store your important presentations in the cloud

You should have them on your laptop, but don’t forget to copy them to your favourite cloud service as well, before you go.

OneDrive logo

I suggest using Microsoft OneDrive. It works best with PowerPoint and you get free storage in there with your Office 365 subscription.

Rule 2: Get a phone to projector lead

Whether you have an iPhone or an Android phone, you should invest in a lead that connects between the phone and a projector.

Make sure you carry it somewhere you’ll always find it – not your laptop bag, (for obvious reasons), but your car, jacket pocket, handbag or somewhere you’ll have access to in an emergency.

Get one that connects to a popular port on a projector, either HDMI (also connects to a TV) or VGA (universal to almost all projectors).

Here’s a typical example, for iPhones…

Lightning to HDMI iPhone lead
An iPhone “lightning” charging port to HDMI lead

It connects from the charging point (lightning connector) on the iPhone to a HDMI port on a projector or TV.

3. Remember your smartphone

Chances are you never forget this anyway. It’s the ultimate standby for presenters.

iPhone

When an iPhone connects to a projector you can show your PowerPoint presentations almost as well as if they are on a monitor.

4. Make sure you can remember your Microsoft account password

Sounds obvious, but you’d be amazed how many people don’t know it!

Typing your Microsoft account password

And this might just be because, the credentials are saved on your PC, and you don’t normally need to enter it.

If necessary, invest in an app on your iPhone to store passwords – it’s useful anyway, we all have so many passwords now to remember!

I recommend an App called SecureSafe on the iPhone – it’s convenient and you can open it with your fingerprint (or Face ID)…

Using SecureSafe on an iPhone

There are 2 methods you could aim for emergency presenting:

Method 1: Use the conference room PC

Lecture room PC

That’s if there is one of course!

It has the advantage that it’s already connected to the conference room projector or TV. Usually, it will be connected to the internet as well which is essential for this method.

Step 1: Log in to the conference room PC

Do you need a special user name or password to access this computer? The venue staff will help you here.

Step 2: Navigate to office.com

Open the browser program on this PC, (Edge, Internet Explorer, Safari, Google Chrome or Firefox) so that you can connect to the internet.

Navigating to Office.com

Then type office.com in the address bar and press enter.

Step 3: Sign in to your Microsoft account

This is where you’ll need your Microsoft account password…

Step 4: Open your PowerPoint presentation

It should be on the Office.com home page if you’ve recently uploaded it, so you’ll need to open it from there.

If you want to learn more about the Office Home page, see my previous post on it here.

Opening a recent file in Office.com

It should then open in PowerPoint online…

Running a PowerPoint online as a slide show

Method 2: Present from your iPhone

If there’s no presentation PC in the conference room you’re using, or it’s just a basic meeting room with a projector or TV, get your iPhone (or Android smartphone) out.

Step 1: Attach the phone to your projector lead

The lead you carry for such an emergency (see above) now comes in to its own. Connect it between your phone and the projector (HDMI is best).

Step 2: Go to “Files” on your iPhone

iOS Files icon

This is the best app to go into because it summarises all of your cloud storage locations. You can find out more about it from my previous post on Files.

Files open on an iPhone

Step 3: Open the OneDrive

Or whichever cloud location you stored your PowerPoint presentation in…

OneDrive open on an iPhone

Step 4: Open the presentation on your iPhone

Tap the presentation and it will open in PowerPoint…

Tapping on a presentation in a OneDrive

This will start PowerPoint running on your iPhone – it may ask you to sign in with your Microsoft account credentials.

Make sure you have the PowerPoint App on your iPhone – it’s free to download from the App Store.

Step 5: Run it as a slide show

Tap on the “play” icon to run your presentation as a slide show and you are now up and running…

Presentation running on PowerPoint on your iPhone

Take 10 minutes to watch the video below to show you these methods in more detail…

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